PLAN – Disaster Preparedness
Preparedness is a continuous cycle that involves planning, equipping, training, and exercising an organization. The cycle begins with planning, which is one of the most challenging elements for most organizations. First of all, there are a wide variety of disaster preparedness plans that organizations might have to develop such as the following:
- Strategic plans,
- Emergency operations plans (EOPs),
- Standard Operating Procedures (SOPs),
- Standard Operating Guidelines (SOGs),
- Continuity of Operations (COOP)/business continuity,
- Hazard specific plans/annexes (ex. – hurricane, pandemic),
- Functional plans/annexes (ex. – logistics, crisis communications, evacuation),
- Field Operations Guides,
- Risk/vulnerability assessments,
- Hazard mitigation plans,
- Prevention/protection plans, and
- Recovery plans, etc.
Secondly, developing any of these plans can be resource intensive in terms of both time and personnel. The use of subject matter experts with knowledge of the subject matter/relevant guidance/best practices/lessons learned, as well as the organization’s specific procedures is critical to successful planning efforts. While there are numerous guidance documents and templates that can assist in the planning process, such as FEMA’s Comprehensive Planning Guidance 101 (CPG 101), which outlines a six step process for EOPs that is applicable to the development of most plans (see diagram below), organizations can save both time and money, by relying on ReadyZoneHQ to support planning requirements.
STEPS IN THE PLANNING PROCESS
We use proven project planning methodologies to ensure that plans are developed quickly and efficiently. This includes conducting an initial needs assessment/gap analysis to review existing plans, as well as identifying coordination that might be required with stakeholders to ensure that plans are synchronized both horizontally and vertically. We ensure that plans are clear and concise, leverage best practices/lessons learned from recent, relevant exercises/disasters, and incorporate the latest relevant planning guidance/standards.
Take action now, and contact us to find out how we can jump start your planning efforts.
Case Study – Development of the DHS Pandemic Influenza Contingency Plan
There were numerous lessons learned from the development of the DHS Pandemic Influenza Contingency Plan. One of the most important lessons was the importance of establishing strong working relationships with a core collaborative planning team. Team members representing each DHS component with specific subject matter expertise provided invaluable feedback that enabled the successful incorporation of thousands of comments from across the organization in order to complete the plan.